FauquierSDbid

see sample list of picture packages on the applicable pricing schedule. Offerors shall complete this page or, provide pricing in a very similar format for ease of Owner evaluation. Awarded Contractor(s) shall provide individual and staff photographs in the fall, customarily scheduled from September through October (specific dates to be provided by each principal). Contractor(s) shall provide prepay sales photography fliers to send home with package contents, prices and order forms. Parents will indicate their selection and return the appropriate forms with payment on the day of the scheduled photography. Contractor personnel shall handle all collections; school staff, including school main office staff, should not be required for this engagement. Staff photos are traditionally complimentary; Offerors shall indicate their concurrence with this practice in their proposal response. Contractor(s) must photograph all students for school purposes, regardless of purchase. Scheduling: Offerors are encouraged to provide up to three (3) candid photo days and one (1) night activity to obtain club pictures, school events, and other photos for yearbook purposes; these days will be scheduled in advance with the school principal. Retouching: Offerors must provide optional retouching services at the parents/students request, as part of the middle school photography requirements. Offerors shall delineate retouching charges on the Pricing Schedule submitted with their proposal. 3.3.2 Speculation Sales, Spring: Offerors shall provide package programs for spring photo taking that include individual pictures, potentially “buddy” and candid photo options. Class group photos are not taken at this school level. Offerors are advised to include break-out or itemized pricing for spring speculation sales, for example, pricing for the individual, buddy and candid photos, background options, etc. School principals will select the combination of photographs to be offered from the awarded suite of products, and this combination will comprise the spring photo packet to be sent home with students. Parents may choose to purchase some, all or none of the resulting photographs, and are responsible to return those not purchased. As with Prepay Fall Photo Sales, the Owner will not handle any funds associated with Spring Speculation Sales, nor will the school be penalized for the non-return of speculation packages. 3.3.3 Photo Delivery Time: Original photographs and retakes must be delivered within thirty (30) days of the photo date. Contractor(s) shall provide photo packages with positive identification by student name, grade and homeroom number, for ease of distribution. At the middle school level, Contractor(s) shall provide the school principal a typed list in alphabetical order by grade of all students photographed, within three (3) weeks of picture day. 3.3.4 Make-up and Retake Photos: For the Fall Prepay session, only, Contractor(s) must follow up the initial photo sessions within forty-five (45) days with a make-up day for lost, unacceptable or damaged negatives or pictures. School principals will schedule and approve the specific make-up day. Contractor(s) shall not charge or threaten to charge for retakes. 3.3.5 Other Deliverables: Awarded Contractor(s) shall provide the following to each middle school at no charge as a result of fall prepay sales: 3.3.5.1 Fall Prepay: One color ID card for each student and staff member photographed, and two (2) each photographs with a sticky-back, of every student for file purposes; 3.3.5.2 Both Fall and Spring Sales: Images should be provided in electronic format (no less than 300 dpi) on CD/DVD/flash drive or a secured portal with credentials to download the files. If delivered by CD/DVD/flash drive a minimum of two (2) copies of each should be provided. If delivered by download the JPG format should be named StudentNumber.jpg and each .zip file should be 100MB or less

RFP#49-21RC, Photographic Services, FCPS

9