FauquierSDbid

The contract(s) resulting from this solicitation will replace current contracts that have no renewals remaining and are intended to offer the awarded Contractors consistency in the expectations of the entire district and the district, a consistent, high standard of quality, performance, and standardized firm pricing. As noted later in the solicitation, the individual schools will commit to a full school year of service with an awarded Contractor but will have the opportunity each year to renew with that Contractor or choose another awarded Contractor, whichever choice best meets the school’s requirements. Contractors are advised NOT to attempt to “lock” any school into a multi-year contract; all contracts are year-to-year. STATEMENT OF NEEDS Offerors shall have the capability, experience and resources to provide the scope of services outlined herein, in addition to proposing additional ongoing services that will benefit the Owner and applicable student population. The Statement of Needs is divided into the following sections: general requirements for all types of photographic services for all schools, and specific requirements for elementary, middle and high schools. Although repetition occurs from one school category to the next, Offerors are strongly advised to thoroughly review each category they will submit proposals on as there are subtle differences, and each category response will be carefully evaluated by the committee. regular basis with Owner personnel in order to provide workshops, training sessions and to answer any questions regarding production or financial matters pertaining to the individual services required. Awarded Contractor representatives shall meet with each principal or designee prior to photo sessions to agree upon specific dates and to resolve any logistical or contractual issues. Awarded Contractor(s) shall have the capability to schedule in-school consultation whenever deemed necessary by the school. The Owner expects customer service responses within twenty-four (24) hours of initial contact, from all awarded Contractor(s). 3.1.2 Initial Meetings/Contract Set-up: The Offeror shall develop or confirm the procedure for photographic services/picture-taking for each school with the school principal(s), and shall provide information in the proposal response on how this will be accomplished. 3.1.3 Photographers/Quality Photos: All Offerors shall propose highly trained professional photographers with the desire and experience to present the student with an outstanding portrait, to provide services in any resulting contract. As detailed in each applicable school level section of this solicitation, photographers are expected to provide services with the utmost of professional decorum, refraining from any inappropriate language or expressions while encouraging, through the use of their professional skills, students to solicit the most favorable portraits. Photographers must be “kid and school friendly”, maximizing the time spent at each school while providing the best possible services. The Owner reserves the right to notify the Contractor of any photographer exhibiting inappropriate behavior or using inappropriate language at any of the Owner facilities, and to request immediate replacement of this person with a more appropriate professional. The Offeror shall indicate their ability to produce superior finish photos on a consistent basis, with smiles, no eyes closed, no red-eye and the student’s hair in place. Offerors must have the capability to provide a minimum of two (2) photographers for each elementary school session and from two (2) to four (4) photographers with sufficient equipment each, for each middle and high school session (quantity verified by each Principal). Photography Equipment: Awarded Contractors General Requirements for All Schools : 3.1.1 Representation: Offerors shall provide experienced representative(s) who will work on a

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RFP#49-21RC, Photographic Services, FCPS

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