FauquierSDbid

the JPG format should be named StudentNumber.jpg and each .zip file should be 100MB or less with an individual file size recommendation of 30-35KB. All options should include the processed and raw files of all images taken for the assigned work as defined in the SOW. All pictures taken will be used by the school in creating yearbooks, identification cards, etc. These photos may not be provided to any other organization, individual or business. 3.4.7.3 Complimentary photo products: Offerors shall identify what complimentary photos or photo products they would offer for fall and spring photo sessions if awarded a contract. Examples may include digital cameras for staff yearbook purposes, panoramic class and/or staff photos for yearbook use or assorted photo wall posters for school use and/or display within the school office or lobby, framed staff photo taken during staff work week, etc. If panoramic photos are not complimentary, Offerors may include this photo option in their price schedule for each school level. 3.4.7.4 Fall Prepay: Offerors shall verify, in their proposal response, that they agree to take candid photos for yearbook use and production, even if they are the selected school Photographer but not the yearbook-awarded Contractor at that time. 3.4.8 Commissions/Fees: Offerors shall provide a complete and comprehensive fee/commission schedule for all events noted within this section at the high school level. As noted in Section 3.1.7, schools seek the most competitive and rewarding commission levels to assist with school expenses. Traditionally, Owner high schools have used a commission rate, not flat fee structure, for this service. Reporting: Offerors are advised that a full accounting and report of how commissions and/or fees are calculated to result in the commission check sent to the individual high school must be provided with each commission check. 4.1.1 RFP Response. In order to be considered for selection, Offerors must submit a complete response to the RFP. One (1) original and ten (10) copies of each proposal must be submitted to the Procurement Division, along with a full proposal response on CD/DVD/flash drive or secured download. The Offeror shall make no other distribution of the proposal and shall not contact anyone except the Procurement Manager relative to this solicitation, once it is released and while it is in evaluation. 4.1.2 Proposal Preparation 4.1.2.1 An authorized representative of the Offeror shall sign proposal. All information requested should be submitted. Failure to submit all information requested may result in the Procurement Division requiring prompt submission of missing information and/or giving lowered evaluation of the proposal. Proposals which are substantially incomplete or lacking key information may be rejected by the purchasing agency. Mandatory requirements are those required by law or regulation or are such that they cannot be waived and are not subject to negotiation. 4.1.2.2 Proposals should be prepared simply and economically, providing a straightforward, concise description of capabilities to satisfy the requirements of the RFP. Emphasis should be placed on completeness and clarity of content. 4.1.2.3 Proposals should be organized in the order in which the requirements are presented in the RFP. All pages of the proposal should be numbered. Each paragraph in the proposal should reference the paragraph number of the

4.0 PROPOSAL PREPARATION AND SUBMISSION REQUIREMENTS 4.1 General Requirements

RFP#49-21RC, Photographic Services, FCPS

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