FAUQUIER SD

3.4.7 Other Deliverables: Awarded Contractor(s) shall provide the following to each high school at no charge as a result of fall prepay sales: 3.4.7.1 Fall Prepay & Seniors: One color ID card for every student photographed, with an alphabetical list of students by grade level provided at the same time; 3.4.7.2 Fall Underclassmen, Senior and Staff Photos: Images should be provided in electronic format (no less than 300 dpi) on CD/DVD/flash drive or a secured portal with credentials to download the files. If delivered by CD/DVD/flash drive a minimum of two (2) copies of each should be provided. If delivered by download the JPG format should be named StudentNumber.jpg and each .zip file should be 100MB or less with an individual file size recommendation of 30-35KB. All options should include the processed and raw files of all images taken for the assigned work as defined in the SOW. All pictures taken will be used by the school in creating yearbooks, identification cards, etc. These photos may not be provided to any other organization, individual or business. 3.4.7.3 Complimentary photo products: Offerors shall identify what complimentary photos or photo products they would offer for fall and spring photo sessions if awarded a contract. Examples may include digital cameras for staff yearbook purposes, panoramic class and/or staff photos for yearbook use or assorted photo wall posters for school use and/or display within the school office or lobby, framed staff photo taken during staff work week, etc. If panoramic photos are not complimentary, Offerors may include this photo option in their price schedule for each school level. 3.4.7.4 Fall Prepay: Offerors shall verify, in their proposal response, that they agree to take candid photos for yearbook use and production, even if they are the selected school Photographer but not the yearbook-awarded Contractor at that time. – The Barksdale Group agrees to ALL requests in (3.4.7). For more on ID card see page 30. All High Schools receive complimentary ID printer for replacement cards. See page 39 for more services information. 3.4.8 Commissions/Fees: Offerors shall provide a complete and comprehensive fee/commission schedule for all events noted within this section at the high school level. As noted in Section 3.1.7, schools seek the most competitive and rewarding commission levels to assist with school expenses. Traditionally, Owner high schools have used a commission rate, not flat fee structure, for this service. Reporting: Offerors are advised that a full accounting and report of how commissions and/or fees are calculated to result in the commission check sent to the individual high school must be provided with each commission check. – Agreed, see page 7 & 2 6

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